These are the general terms and conditions of Wedding Art by D8, with registered office at Vizierstraat 26, 8000 Bruges, and company number 0834.541.082.
All communication takes place via the email address weddingartbyd8@gmail.com.

Article 1 – Definitions

• Offer = all price quotations created and sent by us via email
• Quotation = a price proposal for the services we provide for the full planning of your intimate wedding
• Services = the service provided by Wedding Art by D8 for the full planning of your wedding
• Right of Withdrawal = the right of a consumer to cancel a remote agreement within the legal 14-day cooling-off period, in accordance with Article VI.47 et seq. of the Belgian Code of Economic Law (WER)
• Start Date = the date the agreement begins, as of signature
• Client = the couple entering into an agreement with us for the full planning of their intimate wedding
• Agreement = the agreement entered into between you as the couple and us as the service provider
• Communication = all communication takes place via email
• Website = www.weddingartbyd8.be

Article 2 – General Provisions

2.1. These general terms and conditions describe the specific rules applicable to our services. They apply to all our quotations, agreements, services, digital products, and include all relevant information regarding your rights and obligations.

2.2. As a client, you acknowledge that you accept these terms and conditions without reservation. Signing the agreement and paying a deposit is considered acknowledgment of these terms.

2.3. These terms take precedence over any terms provided by the client.

2.4. The current version of these terms and conditions is always applicable.

Article 3 – Offer via Quotation and Acceptance via Agreement

3.1. As service provider, we make an offer via quotation, which is sent to you by email. Prices in this quotation are in EURO and subject to 21% VAT.

3.2. We reserve the right to modify prices and/or terms. Quotations are valid for 7 days. Prices are based on rates applicable at the time of issue. In the event of unforeseen circumstances or changes to the assignment after signature, we reserve the right to adjust prices accordingly.

3.3. We cannot be held to an agreement if there is a material error or typographical mistake in the quoted amount.

3.4. By signing the agreement, you agree that the services will begin immediately, and the right of withdrawal is waived.

3.5. Quotations are only valid for the specific assignment detailed in the agreement.

3.6. Quotations for third-party services or additional costs charged by them are not part of our agreement and are not included in our prices.

3.7. Upon agreement, the signed document must be emailed to weddingartbyd8@gmail.com. Your wedding date is only reserved after we return a signed copy and the deposit invoice is paid by you.

Article 4 – Modification or Termination of the Agreement

4.1. If changes are necessary for proper execution, we reserve the right to adjust the agreement in consultation. Financial implications will be communicated in advance.

4.2. We may increase the price if the actual work significantly exceeds the original estimate and was unforeseeable. This will be communicated via email with an effective date.

4.3. We reserve the right to terminate the agreement at any time if our company's reputation is at risk.

4.4. If staff safety cannot be ensured, we reserve the right to deviate from or dissolve the agreement at the negligent party's expense.

4.5. Termination by us will be communicated via registered mail. All claims become immediately due.

4.6. If the client terminates the agreement, the following cancellation fees apply:

• 50% of the total amount if cancelled up to 3 months before the wedding day
• 80% if cancelled between 3 and 1 month before
• 100% if cancelled within 1 month or on the wedding day

4.7. In case of bankruptcy, we may consider the agreement terminated without prior notice.

4.8. In case of illness or force majeure, we will make every effort to arrange a replacement.

Article 5 – Price and Payment

5.1. The agreed price is stated in the signed agreement. Third-party services and costs are paid directly by the client.

5.2. Upon signing, the client agrees to pay a non-refundable deposit of 50% within 7 days. A second non-refundable deposit of 30% is due 3 months prior, and the final 20% one month prior.

In case of late payment, we will send a reminder via email and charge an administrative fee of €25 excl. VAT. If payment is not made within the set term, all outstanding invoices become immediately due. Interest of 5% per month and a fixed compensation of 10% (minimum €250) will apply. Partial payment does not reduce the total due.

5.3. We are not obligated to perform parts of the agreement proportional to the amount already paid.

Article 6 – Execution of the Agreement

6.1. Wedding Art by D8 will execute the agreement to the best of its ability, in accordance with professional standards.

6.2. We may engage third parties to carry out parts of the agreement if necessary.

6.3. The client must provide all necessary information in a timely manner. Failure to do so may result in suspension and additional costs.

6.4. We are not liable for damage resulting from incorrect or incomplete information provided by the client.

6.5. We are not liable for damage or shortages of materials rented from third-party suppliers. The client is responsible for proper handling and bears any associated costs.

Article 7 – Liability

7.1. We are committed to a best-effort obligation, not a results obligation.

7.2. We reserve the right to delegate execution to third parties if deemed necessary.

7.3. We are not liable for negligence or failure by third-party vendors. All third-party agreements are between the client and those vendors, with payments made directly by the client.

7.4. Our liability is limited to what is covered by our business liability insurance.

Article 8 – Force Majeure

8.1. In the event of force majeure as defined by law, we reserve the right to terminate the agreement without compensation.

8.2. The same applies to the client, with the exception of relationship breakdowns. Accepted force majeure includes:

• Death of the client
• Unexpected hospitalization
• Death of a first-degree relative
• War or natural disasters
• Government-imposed lockdown

8.3. If part of the agreement has been executed before force majeure, that part remains payable.

8.4. In case of cancellation due to force majeure, all costs already incurred will be invoiced.

8.5. If government restrictions apply during the execution of the agreement, we will comply, and related costs will be charged to the client.

8.6. We are not liable if third-party vendors fail to fulfill their agreements.

8.7. In case of serious shortcomings attributable to us, you may notify us in writing and allow a reasonable period for correction. Any liability is limited to the invoice amount. We are not liable for indirect or consequential damages, lost profit or income.

8.8. We are not liable for damages due to website hacking or phishing. We will take all reasonable security measures in line with current standards. We are not liable for criminal or fraudulent activity online.

Article 9 – Complaints

9.1. Clients must submit any complaints about delivered services or goods in writing by registered mail within 7 days of the issue, with sufficient detail. Complaints submitted after this period are invalid.
Complaints can also be filed via the official website: www.consumentenombudsdienst.be/en.

Article 10 – Intellectual Property

10.1. By signing these terms, the client agrees that all designs, information, emails, downloads, and website content are the property of the service provider and protected by intellectual property rights including copyright, trademark, database, patent, and design rights.

10.2. Clients are expressly prohibited from copying, altering, publishing, sharing, or using our content for commercial purposes.

10.3. We reserve the right to use professionally captured wedding photos for commercial purposes, with proper credit to the photographer. The client will provide the link to the online gallery upon receipt.

Article 11 – Data Processing

11.1. By signing the agreement, you consent to the processing of personal data in accordance with our privacy policy, available on our website.

11.2. We process personal data required for the performance of our services as described in our privacy policy.

Article 12 – Confidentiality

12.1. Both parties agree to full confidentiality. No business-related information (e.g., pricing, marketing, client lists, strategies) may be shared without explicit consent, unless:

• The information is already public
• Disclosure is legally required
• Disclosure is needed for legal defense
• This confidentiality obligation applies during and after the agreement.

12.2. Breach of this article is considered a serious fault. A fixed compensation of €1,500 applies, without prejudice to the right to claim additional damages.

Article 13 – Governing Law

13.1. The agreement is governed by Belgian law. In case of disputes, only the courts of the judicial district of West Flanders, division Bruges, have jurisdiction.

Last updated – May 29 2025